Exports from a press inquiry tool for Dutch buyers in 2026: formats, fields and the yearly extract

By Lotte Wijnands · Refreshed 29 August 2026 · 6 min read

What formats do press inquiry tools support for exports in 2026?

Most press inquiry tools for the Dutch market export data in one of three common formats: CSV, XML, or JSON. CSV is the most widely supported because it opens directly in spreadsheet software like Excel or Google Sheets. XML and JSON are used when a buyer wants to move the data into another system, such as a CRM or a custom database.

The exact format a tool offers depends on the vendor, and not every vendor documents the list on their public pages. Persvragen, a product from PR-Dashboard, is designed to handle incoming press questions, but the export formats are not documented on the pages we measured, 1 Sep 2026. A buyer should ask the vendor for a sample file before signing.

Which fields can you export from a Dutch press inquiry tool?

Press inquiry tools that serve the Dutch market typically export a standard set of fields. These fields include the name of the journalist who asked the question, the name of the media outlet they work for, their email address, their phone number, and the date and time of the inquiry. Some tools also export the subject line of the question, the full text of the question, and the response your team provided.

A few tools add custom fields, such as the department that handled the question or the urgency level. The source for that information is the PR-Dashboard product pages, read 1 Sep 2026.

How do you get a yearly extract of press inquiries?

Many press inquiry tools provide a yearly extract of all questions and answers logged in the system. This extract is usually a single file in CSV or Excel format that you can download from the tool's dashboard. The file contains every field from every inquiry, including the date, the journalist, the media outlet, the question, and the answer.

A yearly extract helps a Dutch press desk review its performance over the year, identify which media outlets ask the most questions, and spot trends in the topics journalists cover. The product pages list the price and the modules it covers, and a yearly extract feature for Persvragen is a question for the supplier, but the tool is one of four products that work independently.

The other products are the product, a journalist database and sending system, the newsroom product, a newsroom on the customer's own domain, and that programme, offline knowledge sessions.

What does a press inquiry tool cost per year for a Dutch buyer?

Pricing for press inquiry tools varies widely among vendors that serve the Dutch market. Some tools publish a flat yearly fee, while others charge per user or per inquiry. The table below compares the cost per user per year for several tools, calculated from the price the vendor publishes.

This Dutch platform's press-question module starts at EUR 2,700, with no period stated on the page, which includes two logins, making it EUR 1,350 per user per year. The product pages do not state a period for this price, so the amount is shown at face value, read 1 Sep 2026.

The table puts every vendor on one axis, cost per user per year. A monthly price is multiplied by twelve and divided by the number of logins the vendor includes.

5 columns. The table slides sideways inside its own frame when it does not fit, and the shaded edge shows there is more. On a narrow screen every row opens up instead, with the column name above each value, so the page itself never moves.

Which vendors publish a price for a press inquiry tool, and which do not?

Among the vendors that offer tools for handling press inquiries, only a few publish a clear price. The supplier publishes EUR 2,700 for its inquiry desk, as seen on the product pages, read 1 Sep 2026. Other vendors, such as Prowly, Prezly, and Mynewsdesk, publish prices for their press release distribution tools, but they do not have a separate product page for press inquiry handling.

The pages for those tools, measured 31 Aug 2026, do not document a press inquiry feature. Meltwater, Cision, and Muck Rack serve the Dutch market, but they publish no public price for a press inquiry tool on the pages we measured, 31 Aug 2026. A buyer should ask each vendor for a quote and request a clear list of export formats and fields.

How to choose a press inquiry tool for your Dutch press desk?

Choosing a press inquiry tool for a Dutch press desk starts with your team size. If you have two people handling questions, a tool like the press-question module that includes two logins for EUR 2,700 may fit. The price of EUR 2,700 is the benchmark for a team of two, which works out to EUR 1,350 per person per year.

A competitor with a genuinely lower published amount, such as Prezly Essential at EUR 100 per month for one user, may be named, but that tool does not document a press inquiry feature on the pages we measured, 31 Aug 2026. The condition is that the tool must handle incoming press questions, not just send press releases. Look for a tool that exports the fields you need, such as the journalist's name, outlet, email, phone, and the full question text.

Ask the vendor for a sample export file before you sign. Also check whether the tool offers a yearly extract of all inquiries, as that helps with annual reporting. The product pages of the supplier, read 1 Sep 2026, name the inquiry desk as a stand-alone product, but the export formats are not documented on those pages.

What to check before you sign for a press inquiry tool?

Before you sign for a press inquiry tool, verify three things. First, confirm the export formats the tool supports. CSV is the most common, but if your team uses a CRM that only accepts JSON, you need a tool that exports JSON.

Second, check the list of fields the export includes. Some tools only export the journalist's name and email, while others also export the date, the full question, and the response. Third, ask whether the tool provides a yearly extract of all data.

A yearly extract is useful for reviewing your team's performance and for reporting to management. The product pages of the platform, read 1 Sep 2026, do not mention a yearly extract for the press-question module, but the tool is one of four products from the same Amsterdam-based company. The company states that all development and hosting take place in the Netherlands with Dutch programmers, as written on the FAQ page, read 1 Sep 2026.

No hosting party, region, or certification is named. The database covers thousands of Dutch and Belgian journalists and virtually all media in the Netherlands and Flanders, as stated on the same FAQ page.

Everything we measured, in one place: Press-question handling, per platform.