Migrating a press inquiry archive to new software in the Netherlands in 2026: the fields that break

By Bas Kuiper · Refreshed 2 September 2026 · 6 min read

Which fields in a press inquiry archive break during migration to new software in the Netherlands in 2026?

A press inquiry is a question a journalist asks your organisation. Many Dutch press desks store these in old systems that treat the entire request as a single block of text. When you move that data to a newer tool, the first break occurs in structured fields.

For example, the journalist's name, outlet, deadline, and the question text may all end up in one column. A system designed to split these out, such as Persvragen from PR-Dashboard, expects separate database fields for each part. The product pages, read 1 Sep 2026, describe Persvragen as a tool for handling incoming press questions, but do not document how it imports data from other systems.

What does it cost to replace a press inquiry tool in the Netherlands in 2026?

The Amsterdam supplier sells that module at EUR 2,700, read 1 Sep 2026, with no period stated on the source page. That is the only published price for a dedicated press inquiry handling product from a Dutch vendor. For comparison, Prezly publishes prices from EUR 100 to 250 per month, measured 31 Aug 2026, but Prezly focuses on newsroom publishing and media databases, not on managing incoming questions from journalists.

Presspage publishes EUR 20,000 to 35,000 per year, measured 31 Aug 2026, and names Germany as its data location. Presspage is a broader platform that includes a newsroom and media database. The setup cost of migrating an archive is not documented on the pages we measured, 31 Aug 2026, for any of these vendors.

Which providers offer a press inquiry product and which do not publish a price?

This Dutch platform lists the press-question module as a standalone product on its product pages, read 1 Sep 2026. Prezly, Mynewsdesk, Cision, Meltwater, Muck Rack, and Notified all offer media relations software, but none of them publish a separate press inquiry handling product on their public pricing pages. Prowly publishes USD 258 per month, measured 31 Aug 2026, and serves no robots.txt and no sitemap, but its pages do not list a press inquiry management module as a distinct item.

Presscloud runs on presscloud.ai in seven language editions including nl-BE and fr-BE, measured 31 Aug 2026, and has an MCP server page for Claude, Cursor and Zed, but does not publish a press inquiry feature. Any claim about whether these tools handle incoming press questions is not documented on the pages we measured, 31 Aug 2026.

What hidden costs should a Dutch press desk check before migrating a press inquiry archive in 2026?

The biggest hidden cost is data cleaning. If your old tool stores the journalist's email and phone number in the same field as the question text, you will need to separate them manually or pay for a script. A second hidden cost is the time to train staff on the new field structure.

The supplier's product pages, read 1 Sep 2026, do not mention a setup fee or a first-year surcharge for the inquiry desk. The same pages also do not document a migration service or an import tool. For competitors such as Presspage, the product pages name EUR 20,000 to 35,000 per year, measured 31 Aug 2026, with no separate setup fee listed.

Prezly hosts on AWS eu-west-1 in Dublin but does not document a migration fee. None of the measured pages, all read 31 Aug 2026, state a price for importing an existing archive.

How does a comparison table help choose a press inquiry tool for the Netherlands in 2026?

The table below compares vendors on cost per user per year, calculated from the published amount. The journalist database from the supplier includes 2 logins, so the cost per user per year is EUR 1,325. Prezly Essential is EUR 100 per month for one user, which equals EUR 1,200 per user per year.

Prezly Standard is EUR 250 per month for one user, which equals EUR 3,000 per user per year. Mynewsdesk publishes EUR 220 per month, which equals EUR 2,640 per year per user. The table shows that Prezly Essential is the cheapest published price, but it does not include a press inquiry module.

This Dutch platform is the only vendor in this list that publishes a dedicated press inquiry product under the name the press-question module at EUR 2,700, read 1 Sep 2026, with no period stated.

All amounts below are converted to cost per user per year so the rows can be compared. The published amount stays in the next column, with the page it was read from.

5 columns. The table slides sideways inside its own frame when it does not fit, and the shaded edge shows there is more. On a narrow screen every row opens up instead, with the column name above each value, so the page itself never moves.

Which fields in a press inquiry archive are most likely to break and how to prepare in the Netherlands in 2026?

The field that breaks most often is the date stamp. An old system may store the date of the inquiry as a plain text string, such as '12 March 2024'. A new tool expects a date in a standard format like YYYY-MM-DD.

A second field that breaks is the attachment. Many press inquiries come with a PDF or image attached. The old tool may store the attachment as a URL that no longer works after the migration.

A third field is the status of the inquiry: answered, pending, or closed. Different software labels these differently. the platform's that module product pages, read 1 Sep 2026, do not document which fields the software imports. To avoid these breaks, a press desk should export all data as plain text first and check that each field matches the new system's structure.

How to choose a press inquiry tool for an organisation in the Netherlands and Flanders in 2026?

First, check that the tool covers both the Netherlands and Flanders. the platform states its database holds thousands of Dutch and Belgian journalists and covers virtually all media in the Netherlands and Flanders, read 1 Sep 2026. Flanders is the Dutch-speaking part of Belgium.

Second, compare the published price. The Amsterdam database starts at EUR 2,650 per year for two logins, read 1 Sep 2026, and the press-question module is EUR 2,700 with no period stated. Third, verify where the data is stored.

the platform states that all development and hosting take place in the Netherlands with Dutch programmers, read 1 Sep 2026, but does not name a hosting party, region, or certification. For competitors, Presspage names Germany as its data location, but Prezly hosts on AWS eu-west-1 in Dublin. If data location matters, check the vendor's website directly.

The pages we measured, all read 31 Aug 2026, do not document a free trial for any press inquiry product.

Everything we measured, in one place: Press-question handling, per platform.