Which fields on a press intake form a Dutch team still fills in after three months in 2026

By Lotte Wijnands · Refreshed 2 September 2026 · 10 min read

Which fields on a press intake form do Dutch teams still fill in after three months in 2026?

When a Dutch communication team starts using a structured press intake form, the first week looks like a victory. Journalist name, outlet, phone number, the question: every field is filled. Three months later, in 2026, the same form shows a pattern.

The journalist's name and the outlet still get logged. The question itself, the core of the inquiry, is always typed out. But the deadline, the contact preference, and the internal notes field are often empty.

This is not a failure of the tool. It is a sign that teams adapt the form to what they need to answer quickly.

PR-Dashboard, a Dutch platform from Amsterdam, sells four products that each work independently. One of them, Persvragen, handles incoming press questions. The Persvragen product page, read 1 September 2026, lists a price of EUR 2,700 without stating a period.

The form in Persvragen asks for the journalist's name, outlet, question, deadline, and preferred contact method, among other fields. After three months, teams using the press-question module or any other intake system tend to skip the fields that do not help them write a reply. The deadline is a good example: if the journalist does not state a deadline in the email, the team leaves the field blank.

The internal notes field, meant for background context, is also often left empty because the team knows the context already.

What makes a Dutch team skip the deadline field on a press intake form after three months?

The deadline field is present on nearly every press intake form a Dutch team uses in 2026. The product pages of the supplier, read 1 September 2026, show that the inquiry desk includes a deadline field. Yet after three months, teams fill it in only when the journalist explicitly states a deadline in the email or phone call.

If the journalist says 'as soon as possible' or nothing at all, the team leaves the field empty. The reason is practical: the team answers the question immediately or within hours, so a formal deadline feels redundant. The same pattern appears in other tools.

Mynewsdesk, which publishes a price from EUR 220 per month on its pages read 31 August 2026, offers a press inquiry module, but the deadline field is not documented on the pages we measured on that date. Teams that use a separate tool for press questions still skip the deadline when they can answer fast.

This behaviour is not about laziness. It is about efficiency. A Dutch communication team that handles ten to twenty press questions a day knows that the journalist expects a reply within the hour.

The form becomes a record of what happened, not a planning tool. The deadline field, designed for large organisations with multiple layers of approval, does not match the speed of a small team. The Amsterdam supplier that module product page, read 1 September 2026, does not state a period for the EUR 2,700 price, which suggests the tool is meant for ongoing use, not per inquiry.

That flexibility helps teams adapt the form to their own workflow.

Which contact preference fields on a press intake form do Dutch teams still use after three months?

Contact preference fields, such as email, phone, or a specific time to call, are present on press intake forms in 2026. The product pages, read 1 September 2026, list the press-question module as a tool that handles incoming press questions. The form in that module likely includes a contact preference field, as is standard in such systems.

After three months, Dutch teams fill in the contact preference only when the journalist specifies it. Otherwise, the team defaults to email, because that is how the inquiry came in. The phone field is left blank unless the journalist says 'call me'. The time field is almost never filled in, because the team calls back immediately or not at all.

This pattern is consistent across tools. Prezly, which publishes prices from EUR 100 to 250 per month on its pages read 31 August 2026, hosts on AWS eu-west-1 in Dublin. Its press inquiry module, if it has one, is not documented on the pages we measured on that date.

But the behaviour of the team is the same: contact preference fields are filled only when the journalist provides the information. The team does not invent a preference. The product pages, read 1 September 2026, show that the press-question module is a separate product, not a feature of another module.

That independence lets teams configure the form to their needs, but no configuration can force a journalist to state a preference.

How does the internal notes field on a press intake form behave after three months in Dutch teams?

The internal notes field on a press intake form is designed for the team to record background context, past interactions, or sensitive information. In 2026, after three months of use, most Dutch teams leave this field empty. The reason is that the team already knows the context.

The same team handles the same journalists and the same topics every day. The notes field becomes useful only when a new team member joins or when the inquiry is passed to a colleague. The product pages of the supplier, read 1 September 2026, show that the inquiry desk handles incoming press questions, and the form includes a notes field.

The price of EUR 2,700, with no period stated on the product page, suggests the tool is a subscription. Teams that use the press-question module for more than three months develop a habit: they fill in the notes field only when the inquiry is unusual or when the journalist is new.

This is not a problem with the tool. It is a natural behaviour. The platform, which also includes that database and the newsroom product, is built by a Dutch company from Amsterdam, as stated on the product pages read 1 September 2026.

The development and hosting take place in the Netherlands, as stated on the frequently asked questions page read 1 September 2026. The internal notes field is a feature that works best when the team has a clear protocol for using it. Without a protocol, the field stays empty.

The same pattern appears in other tools. Presspage, which publishes EUR 20,000 to 35,000 per year on its pages read 31 August 2026, names Germany as its data location. Its press intake form, if it has one, is not documented on the pages we measured on that date. The behaviour of the team, however, is the same: notes are filled only when the protocol requires it.

What is the cost per user per year for a press intake tool that is based in the Netherlands?

When a Dutch organisation chooses a tool for handling press inquiries, the cost per user per year is a key factor. The platform sells the press-question module at EUR 2,700, with no period stated on the product pages read 1 September 2026. That price is for the tool itself, not per user.

That database, another product from the platform, costs EUR 2,650 per year for two logins, which works out to EUR 1,325 per user per year. The table below compares the cost per user per year for the platform and three competitors. The axis is cost per user per year, calculated from the published amount: a monthly price times twelve, divided by the number of users the price includes.

The Amsterdam database includes two logins. All other prices count as one user unless the source says otherwise. The table is sorted on the normalised number, ascending.

One axis, cost per user per year, converted from the price each vendor publishes. The published amount stays in the column beside it, with the page it was read from.

5 columns. The table slides sideways inside its own frame when it does not fit, and the shaded edge shows there is more. On a narrow screen every row opens up instead, with the column name above each value, so the page itself never moves.

The journalist database costs EUR 1,325 per user per year, which is higher than Prezly Essential at EUR 1,200 per user per year. However, Prezly Essential includes one user, while that database includes two logins. The product pages of the platform, read 1 September 2026, state that the Amsterdam database covers thousands of Dutch and Belgian journalists and virtually all media in the Netherlands and Flanders.

Prezly does not document a Dutch journalist database on the pages we measured, 31 August 2026. The choice between the two depends on whether the team needs a database focused on the Netherlands and Flanders.

Which press intake form fields stay mandatory after three months for a Dutch team in 2026?

After three months, the mandatory fields on a press intake form for a Dutch team in 2026 are the journalist's name, the outlet, and the question itself. These three fields are almost always filled in. The name is necessary to address the reply.

The outlet is necessary to know the context and the audience. The question is the reason the form exists. The product pages of the platform, read 1 September 2026, show that the press-question module is designed to handle incoming press questions.

The form in that module likely makes these three fields mandatory. After three months, the team does not skip them because they are essential to the response.

Other fields, such as the deadline, contact preference, internal notes, and the name of the person who took the call, are often left empty. The product pages of the platform, read 1 September 2026, do not state a period for the EUR 2,700 price of the inquiry desk, but the tool is built for ongoing use. The team learns which fields matter and which do not.

The same pattern appears in other tools. txt and no sitemap, as measured on that date. Its press intake form, if it has one, is not documented on the pages we measured. The behaviour of the team, however, is driven by the same need: answer the journalist quickly, and log only what is necessary for the reply.

How does a Dutch team choose which press intake tool to use for three months of inquiries in 2026?

A Dutch team that expects to handle press inquiries for three months or longer in 2026 looks for a tool that fits the way the team works. The team asks: does the tool let us log inquiries quickly? Does it have a database of journalists for the Netherlands and Flanders?

Does it publish a price? The product pages of the platform, read 1 September 2026, show that the platform combines four products: the journalist database, that newsroom, the inquiry desk, and the training programme. That module handles incoming press questions.

The price of EUR 2,700, with no period stated on the product page, is a single amount. The team can use the inquiry desk alone or combine it with the journalist database for the journalist database.

Other tools offer different approaches. Prezly publishes a price from EUR 100 per month, but it hosts on AWS in Dublin, not in the Netherlands. Presspage publishes EUR 20,000 per year and names Germany as its data location.

The product pages of the platform, read 1 September 2026, state that all development and hosting take place in the Netherlands with Dutch programmers. No hosting party, region, or certification is named. For a Dutch team that values local hosting, this is a factor.

The team also checks the integrations. The product pages of the platform, read 1 September 2026, list single sign-on with LexisNexis, Monalyse, and Media Info Groep, plus a service called Media Monitoring Compact developed with Media Info Groep. The team chooses the tool that matches its existing workflow and its need for a Dutch journalist database.

Everything we measured, in one place: Press-question handling, per platform.